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COVIDSafe Events Plan

This plan outlines the public health requirements for holding a Tier 1 or Tier 2 public event in Victoria.

Update 16 March 2021: New process for lower risk Tier 2 public events

Tier 2 public events can now occur, without going through the government approval process, if they meet all three criteria below:

For outdoor events and indoor (seated) events an event will be designated a Low Risk Tier 2 Event if it meets the following two criteria:

  1. The event has fewer than 5,000 participants/spectators; and
  2. Attendance at the event must not exceed 75 per cent capacity limit of the venue.

Indoor (unseated) events must meet the following additional criterion to be designated a Low Risk Tier 2 Event:

  1. Event does not feature behaviours that present a greater COVID risk (singing, dancing, chanting or consumption of alcohol).

All Tier 2 public events must have a COVIDSafe Event Plan, which identifies the public health risks and mitigation strategies that event organisers will consider and incorporate into event planning.

Tier 2 events that satisfy the criteria listed above will be considered lower risk and will be allowed to proceed without government approval, if they:

Low Risk Tier 2 attestations and COVIDSafe Event plans should be submitted via the above registration page. 

Before you start to prepare your COVIDSafe Event Plan, visit the Guidance for preparing a COVIDSafe Event Plan web page.

To help you develop a complete event plan we have created a downloadable template. COVIDSafe Event Plans should be completed using this template to ensure the appropriate details are provided for public health review.

Submitting an incomplete COVIDSafe Event Plan could lead to delays in reviews and decisions for individual events.

Download the template: 

Download the Lower risk Tier 2 attestation form: 

Who must submit a COVIDSafe Event Plan

Organisers of Tier 1 and Higher Risk Tier 2 public events are required to complete and submit a COVIDSafe Event Plan for approval by the Victorian Government. The plan must be approved for your event to go ahead.

Lower risk Tier 2 events can occur, without going through the government approval process, if they meet all three criteria below:

For outdoor events and indoor (seated) events an event will be designated a Low Risk Tier 2 Event if it meets the following 2 criteria:

  1. The event has fewer than 5,000 participants/spectators; and
  2. Attendance at the event must not exceed 75 per cent capacity limit of the venue.

Indoor (unseated) events must meet the following additional criterion to be designated a Low Risk Tier 2 Event:

  1. event does not feature behaviours that present a greater COVID risk (singing, dancing, chanting or consumption of alcohol).

Tier 2 events that satisfy the criteria listed above will be considered lower risk and will be allowed to proceed without government approval if they complete and submit a COVIDSafe Event Plan and a COVIDSafe Low-Risk Tier 2 Public Event Attestation (see above).

Follow the steps on how to register your event on the Public event page.

Review of COVIDSafe Event Plans 

COVIDSafe Event Plans will be reviewed by the Public Health team, who will provide advice on the risk profile and risk mitigation measures for your event.

Process for review

After submission:

  1. The Department of Jobs Precincts and Regions will work with event organisers to ensure appropriate materials have been provided to assist with the assessment.
  2. The Public Health Advisory Panel will review your plan.
  3. You'll be contacted with the details of the decision.

If your Tier 1 or Tier 2 event is approved to proceed, the event organiser must publish the COVIDSafe Event Plan on their website or social media. Sensitive information contained in the COVIDSafe Event Plan can be removed prior to publishing online. Alternatively, a COVIDSafe Event Checklist can be completed for publishing online instead.

Time frames for review

Submit your plan early to ensure there is enough time for review and approval.

  • Tier 1 events: must submit a COVIDSafe Event Plan 8 to 10 weeks prior to either the start of the event, or when the decision by the event organiser is required to confirm how/if the event will proceed
  • Tier 2 events: must submit a COVIDSafe Event Plan 4 to -6 weeks prior to either the start of the event, or when the decision by the event organiser is required to confirm how/if the event will proceed

Please note that if a plan is lodged late, it may not be approved in time for your event to go ahead.

Required information 

The following elements must all be addressed in your COVIDSafe Event Plan:

Event details

  • event name
  • event contact details (name, phone, email address) of key event personnel
  • event description
  • event date
  • bump-in/out dates and times (when event staff, but not attendees will be on-site)
  • event commencement and completion times (when event staff and attendees will be onsite)
  • timings of key activities/performances
  • link to the event website (if applicable)
  • any previous experience that the event organiser has had keeping to COVIDSafe event standards

Venue/site details

  • venue/site name and size
  • site map
  • site capacity based on four square metres per person 
  • explanation of access management arrangements
  • details of total staff required to facilitate the event
  • details of any subcontractors involved in delivering the event

Anticipated attendance details

  • anticipated total patron attendance
  • anticipated peak patron attendance (maximum number of patrons at any given time) 
  • number of staff/contractors/volunteers on site at any given time
  • maximum number of people on site at any point in time
  • expected crowd demographics (for example. families, retirees)
  • likelihood of alcohol consumption or other risk-related behaviours
  • attendance details from previous years if the event has been held previously

Explanation of COVIDSafe event controls

  • How are the COVIDSafe event controls addressed?
  • How are the event-specific COVIDSafe controls addressed? For example, public transport hubs, car parks, ventilation of indoor spaces, food and beverage preparation and service areas, stages, and any other areas that encourage congregation and co-mingling.

Liability and indemnity

You control and accept sole responsibility, risk and liability for all aspects of the public event. You must conduct your own investigations, assessments and interpretations and seek independent professional advice on all aspects of your public event.

The State of Victoria does not control and accepts no liability for your public event nor for any loss, damage, injury or death in connection with your public event, including (without limitation), any change to requirements for your public event or the cancellation or postponement of your public event.  

You will indemnify the State of Victoria against any liability to or claims by a third party for any loss, damage, injury or death in connection with your public event, including (without limitation), the cancellation or postponement of your public event.  

Consultation, review, assessment and approval process

To the extent permitted by law, the State of Victoria excludes liability for any loss, damage, injury or death caused by use of or reliance on any consultation, review, assessment or approval process in connection with your public event. 

The State of Victoria may amend or withdraw any consultation, review, assessment or approval at any time without notice.

You will not be relieved from compliance with any of your obligations at law as a result of:

  • any consultation, review, assessment, or approval (or failure to consult, review, assess, or approve) or any other act or omission by the State of Victoria in connection with your public event (including, without limitation, any failure by the State of Victoria to detect any errors, inaccuracies, mistakes, non-compliances or omissions in connection with your public event)
  • your implementation of and compliance with the COVIDSafe Event Plan for your public event

Reviewed 06 April 2021

Coronavirus Victoria

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