vic_logo
coronavirus.vic.gov.au

Online tools for collaboration and learning

Tools and resources to support collaboration and learning delivery.

Collaboration and learning delivery

  • Webex is the Department’s preferred tool for video and teleconferencing. Students can attend online classes from home using any computer or mobile device with internet access, using a link provided by the teacher.

    School leaders, teachers and support staff can use Webex to:

    • run and attend virtual meetings, including using breakout spaces
    • share documents and links.

    Availability

    Victorian government schools

    More information and support

    Professional learning for WebEx is available for teachers and school leaders through Arc. Webex also provide tips and resources for teachers, students, parents and guardians including support and information on accessing Webex at home.

  • M365 supports teachers to:

    • create their own classrooms
    • share lessons
    • create learning activities
    • collaborate in real-time
    • assess student learning
    • provide personalised feedback to students.

    M365 applications include Word, PowerPoint, Excel, Sway, OneNote, Forms, Teams and OneNote Class Notebook.

    Availability

    Victorian government schools

    More information and support

    Resources and a blog post are available to support remote learning with Microsoft. On demand webinars and questions/answers for schools who want to set up M365 are also available.

    More information is available on Arc: Microsoft365.

  • Google Workspace for Education supports real-time collaboration between teachers and students. It provides teachers with tools to:

    • deliver learning and teaching programs
    • provide feedback to students
    • share tasks in a class-based environment.

    The Department-provisioned version of Google Workspace for Education has been assessed and configured for optimal privacy and security. Google Workspace for Education applications include Google Classroom, Drive, Documents, Forms, Meet, Jamboard, Sites, Sheets and Slides.

    Availability

    Victorian government schools

    More information and support

    Teachers can access the Quickstart IT setup guide to set up and use Google Workspace for Education.

    Google Meet is now available for schools in the Department’s Google Workplace for Education tenant. Google Meet has been updated to allow secure conferencing within Google Classroom.

    To enable Google Meet for your school, log your request on the Service Now Portal, or contact the Service Desk on 1800 641 943 or via email: servicedesk@education.vic.gov.au.

    More information is available on Arc: Google Workspace for Education.

Digital learning resources aligned to Victorian curriculum frameworks

  • Arc is the Department’s platform for digital learning and teaching. Access professional learning, student learning events, virtual learning and educational software to support learning and teaching.

    Victorian government school staff can log in to register for events for themselves or their students and to download Department-provisioned software.

    Availability

    Victorian government schools

    More information and support

    Visit Arc.

  • FUSE is the Department’s content repository, with over 25,000 educational resources mapped to Victorian curriculum frameworks. Resources include websites, interactives, images, audio and video. Victorian government school staff can log in to save content for use in their teaching program and access licenced material.

    Availability

    About half of the content is available to the public. The remainder is licenced for use by staff in Victorian government schools.

    Curriculum frameworks

    VEYLDF, Victorian Curriculum F-10, VCE.

    More information and support

    Visit the FUSE teacher page

  • ClickView hosts thousands of video resources, interactives and learning activities aligned to the Victorian Curriculum, including popular films, documentaries and Australian-made educational videos and mini clips. ClickView is available to all Victorian government schools. Teachers can access or develop their own playlists to share with students.

    Availability

    Victorian government schools

    Curriculum frameworks

    Victorian Curriculum F-10, VCE

    More information and support

    ClickView has a range of webinars and video tutorials for teachers. They also provide tips for using ClickView during periods of remote and flexible learning. Email info@clickview.com.au to find out more.

    For more information about ClickView, visit Arc: ClickView.

  • Education Perfect: Science (EP) provides units of work in the context of real-world science discoveries and events. All lessons are customisable, allowing teachers to tailor content and questions to the needs of their school's curriculum or individual students.

    Every lesson is also multimodal, with content and questions delivered in a variety of ways including:

    • descriptions
    • diagrams
    • videos
    • simulations
    •  drag 'n' drop exercises
    • open-ended projects and more.

    EP supports the engagement of students in learning, provides effective assessment and enables the collection and analysis of student feedback.

    Availability

    Victorian government school staff and students in years 7-10.

    Curriculum frameworks

    Victorian Curriculum F-10: Science.

    More information and support

    A range of resources and professional learning opportunities to support the implementation of Education Perfect: Science is available on Arc. Further support is available by contacting support@educationperfect.com

  • Minecraft: Education Edition can support transformative teaching and learning by engaging students in challenging and creative tasks using gamification principles.

    The Minecraft: Education Edition remote learning toolkit, which includes more than 50 lessons and project-based learning activities for teachers, is now available.

    Availability

    Victorian government schools

    Curriculum frameworks

    Victorian Curriculum levels 5 – 8

    More information and support

    Learn more about how to effectively use Minecraft: Education Edition during remote and flexible learning. The Minecraft: Education Edition community blog has free lessons, online teacher training and a set of creative remote learning projects. Additional information and resources to support the use of Minecraft: Education Edition are available on Arc.

Requirements for using technologies to support flexible or remote teaching and learning

Schools that already have platforms and applications that support learning from home should keep using technologies if they remain fit-for-purpose and have been assessed as compliant with legislation and Department policies.

This applies whether the technologies:

  • have been provided by the Department, for example, WebEx, ClickView. (Note that all Department-provided technologies have been assessed as compliant); or
  • have been separately implemented by the school, for example, Compass, SeeSaw, Caremonkey.

Schools that are not currently equipped with technologies should access Department-provided platforms and applications. Your school technician can help you to ‘onboard' these technologies, and you can use the support resources on this page to provide access to teachers and students.

School should not ‘onboard' new third-party technologies at this time, particularly those with videoconferencing functions. This is because of significant challenges associated with appropriately managing privacy, security and safety.

Compliance with legislation and Department policies

Schools must make sure that their use of technologies in all cases complies with relevant legislation and Department policies, including in relation to:

  • notifying and/or getting parent/carer consent for the use of online services. Whether consent is required depends on what information is collected, used, and/or disclosed. Visit information and privacy for more details
  • Privacy Impact Assessments
  • information security
  • school procurement of ICT systems
  • supervision and duty of care online
  • digital copyright.

Relevant Department polices

Smartcopying’s copyright guidance for schools during coronavirus (COVID-19) includes:

  • general principles to guide remote teaching
  • responses to common questions from teachers about copyright at this time
  • tips for teachers on accessing, copying and sharing education resources in a way that complies with copyright
  • where to find free online resources and subscriptions.
  • Smartcopying’s advice for teachers includes directing students to view live or real time educational resources on the internet. Viewing any material in real time is not infringing copyright.

Where this is not possible, Smartcopying steps out the approach teachers should take. This includes only making resources available for students that need to access them, and only making the resources available for the time they are needed.

Other advice includes:

  • sending students links to content (instead of sending content)
  • noting new concessions such as allowing teachers to read stories to students online.

An update on complying with copyright during remote and digital learning for the 2021 school year can be found on the Smartcopying website.

For more information, email copyright@education.vic.gov.au

Support for schools

If you have privacy questions, email privacy@education.vic.gov.au. For advice on copyright, email copyright@education.vic.gov.au.

Schools should contact digital.learning@education.vic.gov.au for support or further advice.

Reviewed 12 July 2021

Coronavirus Victoria

24/7 Coronavirus Hotline

If you suspect you may have COVID-19 call the dedicated hotline – open 24 hours, 7 days.

Please keep Triple Zero (000) for emergencies only.

Was this page helpful?