As Victoria opens up, public events are returning across the state. To make sure they are safe for attendees, the Victorian Government has developed the COVID-19 Public Events Framework (framework) to guide event organisers and venues in developing COVIDSafe events.
A public event is an organised public gathering for a common purpose, which is conducted on a one-off or periodic basis, open to members of the public, publicly announced or advertised, and may be subject to specific licenses, approvals or permits.
Public events are assessed according to their scale, complexity and associated risk factors. A three-tiered system is used to ensure the appropriate level of public health oversight is applied to public events.
This page provides event organisers with an overview of the steps involved to hold an event under the framework.
The revised framework outlines what the different tiers of events are, what the process is to register or get your event formally approved, and what you need to do as an event organiser. It includes attendee limits, density requirements and other conditions that you need to meet, as well as the documents you need to complete.
As an event organiser, you need to be familiar with the framework and make sure your event meets its requirements.
Download the COVID-19 Public Events Framework:
To complete your self-assessment, you need to answer a series of questions about your event, including the numbers of expected attendees, density limits and other potential risk factors.
COVIDSafe event plan – All Tier 1 and 2 events
All Tier 1 and Tier 2 events need a COVIDSafe event plan.
To create your COVIDSafe Event Plan:
- download the COVIDSafe Event Plan template (linked below)
- review the list of information you need to include (listed at the bottom of this page).
You should use the template to make sure you include the right information for public health review. Submitting an incomplete COVIDSafe Event Plan could delay approval for your event.
For Tier 1 events (more than 7,500 attendees), your COVIDSafe Event Plan must be approved before the event can go ahead.
For Tier 2 events (between 1,001 and 7,500 attendees) that comply with the settings set out in the Framework, your COVIDSafe Event Plan must be registered with the Victorian Government before the event date but do not need approval.
For Tier 2 events that do not comply with the Framework’s settings, your COVIDSafe Event Plan must also be approved before the event can go ahead. This includes events where, for example, you would like to have more attendees than the 75% capacity limit or the density quotient allowed.
COVIDSafe Event plans for all approved and registered Tier 1 and Tier 2 events must be published on your website or social media channels. Sensitive information contained in your COVIDSafe Event Plan can be removed prior to publishing online.
COVIDSafe public event attestation – Tier 2 events
COVIDSafe event checklist – Tier 3 events
All public event organisers must register their events with the Victorian Government to ensure COVID-19 safety for attendees, staff and organisers.
- Tier 1 events must submit a COVIDSafe Event Plan and register their event eight to 10 weeks prior to the key decision date required by the event organiser.
- Tier 2 events that require Victorian Government approval must submit a COVIDSafe Event Plan and register their event four to six weeks prior to the key decision date required by the event organiser.
- Tier 2 events that do not need approval must register their event, submit their COVIDSafe Event Plan and confirm the event complies with the Framework’s settings, at least three weeks prior to their event.
- Tier 3 events must submit the COVIDSafe Event Checklist at least one week before the start of the event.
Depending on the tier of your event, you need to register it with the Victorian Government or go through a formal approval process. Each Tier has a separate timeline for approval.
Formal approval process
Events that require formal approval will have their COVIDSafe Event Plans reviewed by the Department of Health (DH). DH will provide advice on the risk profile and risk mitigation measures to make sure these events are COVIDSafe.
The Department of Jobs Precincts and Regions will work with event organisers to ensure the right documents have been sent through to help with the assessment.
The Public Health Advisory Panel will review your plan.
You'll be contacted with the details of the decision.
Timelines for approval
Tier 1 events
Events with more than 7,500 attendees require a full public health review and formal approval. Event organisers must:
The above documentation and registration must be submitted eight to ten weeks before the event organiser’s key decision date (not the event date, the date an approval is needed by such as date tickets go on sale or contracts need to be signed). Please note that if a plan is lodged late, it may not be approved in time for your event to go ahead.
Tier 2 events
Events with between 1,001 and 7,500 are classified as Tier 2.
If the Tier 2 event can operate under the settings of the Framework, that is all the event elements are in line with the current Framework settings, event organisers must:
- complete and submit a COVIDSafe Event Plan (see step 3 for the template)
- complete a COVIDSafe Public Event Attestation (incorporated into the Event Registration form)
The above documentation and registration must be submitted three to four weeks prior to the event.
Tier 2 events – COVIDSafe Event Plan approval required
Tier 2 events that are not covered by the Framework, that is their event elements are above the current restrictions (for example attendees that are more than the 75% capacity limit or density quotient) will need their COVIDSafe Event Plan assessed and approved before the event can proceed. This requires a public health review and formal approval.
To process an exemption from the Public Events Framework, event organisers must:
The above documentation and registration must be submitted four to six weeks before the event organisers key decision date (not the event date, the date an approval is needed by such as date tickets go on sale or contracts need to be signed)
Please note that if a plan is lodged late, it may not be approved in time for your event to go ahead.
Tier 3 events and COVIDSafe Settings
If your organisation does not have a COVIDSafe Plan that can be used for your event, you will need to fill out and submit a . Your event will still need to comply with the Victoria’s COVIDSafe Settings.
Tier 3 events that have elements that are in addition to the COVIDSafe Settings
If your event cannot comply with Public Events Framework settings, you must complete a COVIDSafe Event Plan for public health review and formal approval at least four to six weeks before the key decision date (the date from which organisers wish to put tickets on sale). This will only apply to a small number of events.
To register your event, visit the . While events with fewer than 1,000 attendees do not need to be registered, it is highly recommended so that the State Government can assist event organisers in the event of an outbreak, and provide updates in travel restrictions, hotspots and changes in other states that might impact events.
Information needed to complete a COVIDSafe Event Plan
You will need the following information and attachments to complete your COVIDSafe Event plan:
- event details including event name, contact details of key event personnel, description, date, start and end times, running order, website links and any previous experience that the event organiser has had keeping to COVIDSafe event standards
- running order
- venue/site details, including venue/site name, size, and capacity; access management arrangements; number of staff, sub-contractors and volunteers on site
- site map which must include:
- clear labels of the zoning for installation and activity areas
- fencing (if the event is in an open public space)
- a separate map for indoor and outdoor spaces
- entry and exit points for patrons
- flow and movement of patrons (if applicable)
- emergency assembly areas
- location of first aid and the isolation facility and
- sanitisation areas.
- attendance details including attendee demographics, alcohol consumption and previous year’s attendance numbers (if relevant)
- explanation of COVIDSafe event controls: including how COVIDSafe event controls will be addressed relevant to public transport hub, car parks, ventilation of indoor spaces, food and beverage preparation and service areas, stages and any other areas that encourage congregation and co-mingling.
A guidance document has been developed to help event organisers in preparing a COVIDSafe Event Plan for assessment. It helps to identify the public health risks and mitigation strategies that Event Organisers need to consider and incorporate into all event planning activities, in order to minimise the public health risks and transmission of coronavirus (COVID-19).
For more information
Reviewed 21 July 2021